BY-LAWS OF THE LADIES IN PURPOSE JUNIOR WOMAN’S CLUB

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ARTICLE I - NAME

 

The name of this organization shall be the GFWC Ladies In Purpose Junior Woman’s Club

 

ARTICLE II - OBJECT

 

The organization is organized exclusively for charitable, educational, and scientific purposes under section 501(c)(3) of the Internal revenue Code, or corresponding section of any future federal tax code.

 

 

ARTICLE III - MEMBERS

 

Section 1.  Eligibility. - Membership shall be open to women whose interests are consistent with the objectives of this club.

 

Section 2. Admission.

 

            A.  A prospective member shall be sponsored by the one member and endorsed by another member.  She shall attend meetings of the Club before filing the application form for membership.

 

            B.  The application shall be submitted to the Secretary for Presentation to the Executive Board for action.  A two-thirds vote by ballot shall elect to membership.  A person so elected by the Board shall be declared a member upon payment of the initiation fee and dues.

 

            C.  Each applicant shall be notified by the Secretary of the result of the action taken by the Board on her application.  Initiation fee and perorated dues shall be due within one month after receipt of notification of acceptance or the name will be withdrawn and the applicant so notified.

 

            D.  A women desiring to transfer from another Federated Woman’s Club shall provide a letter of transfer from her former Club.  She will not be required to pay an initiation fee.

 

Section 3.  Initiation Fee and Dues

 

            A.  The initiation fee shall be $10 dollars.

 

            B.  The annual dues shall be $25 dollars payable to the Treasurer on or before February 1, of each year. 

 

Section 4.  Delinquent Dues - Dues shall be delinquent if not received by April 1st and the members shall be notified by the Secretary/Treasurer.  Members will be assessed a $5.00 late fee if dues are not paid by April 1st.  If the dues are not received by May 1st the member shall be automatically dropped from membership.

 

Section 5.  Resignation - Any member desiring to resign in good standing shall submit a written resignation to the Secretary accompanied by the dues for the current year, if not previously paid.  The Secretary shall present the letter of resignation to the Executive Board for action.

 

Section 6.  Reinstatement

 

            A.  A former member who has resigned in good standing may be reinstated by application to the Executive Board.  The application shall be accompanied by the dues for the current year.

 

            B.  A former member who forfeited membership for non payment of dues may request reinstatement by making application to the Executive Board.  The application shall be accompanied by payment of dues for the current year and a reinstatement fee of $15 dollars.

 

ARTICLE IV - OFFICERS

 

Section 1. The officers of the club shall be:  A President and a Secretary/Treasurer.  These officers shall perform the duties prescribed in these bylaws and by the parliamentary authority adopted by this club.

 

Section 2. To be eligible to be elected to office, a member must be in good standing and have been a member for at least one year.

 

Section 1. Nominations            

 

            A.  At the regular meeting in November, a Nominating Committee of three shall be elected.  Nominations shall be from the floor and election shall be by ballot.  A plurality vote shall elect and the member receiving the largest number of votes shall serve as chairman.

 

            B.  It shall be the duty of this committee to nominate a candidate for each office and to submit these nominations at the December meeting.  Additional nominations may be made from the floor.  The consent of the nominee to serve, if elected, must be obtained for all nominations.

  

Section 4.  Election of Officers - The officers shall be elected by ballot to serve one year or until their successors are elected.  The term of office shall begin February 1.  A majority vote shall elect.  In the event there is only one nominee for office, the vote may be by voice.  No officer may serve more than two consecutive terms in the same office.

 

Section 5. Duties

 

            A.  The president shall: (1) Appoint a Parliamentarian; (2) Appoint all Committees except the Nominating Committee; (3) Serve as ex-officio on all committees except the Nominating Committee; (4) Authorize expenditures within the budget limitations.

 

            B.  The Secretary/Treasurer shall: (1) Send a copy of the minutes to the President within ten days after a meeting; (2) Keep a record of attendance at each meeting;(3) Prepare ballots for elections and after such elections, keep the sealed ballots for thirty days before destroying them; (4) Conduct the general correspondence of the Club; (5) Receive all moneys collected in the name of the club and place in such depositories as may be designated by the Executive Board; (6) Disburse all moneys as allocated in the approved budget, subject to the approval of the President, the Executive Board and/or as authorized by the vote of the membership of the Club; (7)   Report the financial condition of the club at each meeting of the Club and the Board with written copies to the President; (8) Close Books by January 31 and submit for audit within 30 days to the auditing committee appointed by the president.

 

Section 6. Vacancy In Office - In the event of a vacancy in any office, the vacancy shall be filled by ballot vote of the membership.

 

ARTICLE V - MEETINGS

 

Section 1. The regular club meeting shall be on the first day of each month from February to January unless otherwise ordered by the club or the Executive Board.

 

Section 2. The regular meeting in January shall be known as the Annual Meeting, and shall be for the purpose of electing officers, receiving written reports of officers and committees and for any other business that may arise.

 

Section 3. Special meetings may be called by the President or the Executive Board and shall be called at the request of at least six members.  Except in the case of an emergency, 30 days notice of a special meeting shall be given stating the purpose of the meeting.

 

Section 4. One third members shall constitute a quorum for all meetings of the Club.

 

Section 5. Federation Meetings.           

 

            A.  The President shall be the first delegate to the Annual Convention of the General Federation of Women’s Clubs of Virginia, hereinafter known as GFWC Virginia, and to the District Meetings

            B.  Additional delegates, as stipulated in the GFWC Virginia Bylaws, shall be elected by the membership from nominations from the floor after consent of the nominee has been obtained.  A majority vote shall elect.

 

ARTICLE VI - EXECUTIVE BOARD

 

Section 1. The officers shall constitute the executive Board.  The Parliamentarian shall attend as advisor without vote.

 

Section 2. The Executive Board shall have general supervision of the affairs of the Club between it’s regular meetings, make recommendations to the Club, and shall perform such other duties as are specified in the Bylaws.  The Board shall be subject to the orders of the Club and none of its acts shall conflict with these Bylaws or with actions taken by the club.

 

Section 3. Unless otherwise ordered by the Board, meetings of the Board shall be held at the call of the President or upon written request of at least one other member of the Board.

 

Section 4. Two members shall constitute a quorum for all meetings of the Board.

 

ARTICLE VII - COMMITTEES

 

Section 1. The Audit Committee of three members shall be appointed by the President.  It shall be the duty of this committee to audit the Treasurer’s account at the close of the fiscal year and to submit a report for adoption at the next meeting.

 

Section 2. The Bylaws Committee shall consist of three members appointed by the President.  The Parliamentarian shall serve as advisor.

 

Section 3.  A Finance Committee composed of the Secretary/Treasurer and two additional members appointed by the President, shall prepare a budget for the fiscal year and present it to the club for adoption at the December meeting.

 

Section 4. There shall be a Membership Committee appointed by the President, to promote retention and extension of membership in the club.

 

Section 5. A Program Committee composed of three members appointed by the President shall prepare the program for the year.

 

Section 6.  Such other committees, standing or special, as shall be required from time to time, shall be appointed by the President as authorized by the Club or the Executive Board.  The President shall serve ex-officio as a member of all committees except the Nominating Committee.

 

ARTICLE VIII - DEPARTMENTS AND PROGRAMS

 

Section 1. Departments corresponding to those of GFWC Virginia, namely, The Arts, Conservation, Education, Home Life, International Affairs and Public Affairs may be established as deemed advisable by the Executive Board.

 

Section 2. Programs within these Departments may be established as the Executive Board deems advisable based on the size of the club.

 

ARTICLE IX - DISSOLUTION

 

Upon the dissolution of this organization, or in the event the organization no longer qualifies as a 501(c)(3) organization, the assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose.

 

ARTICLE X - PARLIMENTARY AUTHORITY

 

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern this club in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Club may adopt.

 

ARTICLE XI - AMENDMENT OF BYLAWS

 

These Bylaws may be amended at any regular meeting of the Club by a two-thirds vote of the votes cast, provided notice of the amendment has been submitted in writing at the previous regular meeting.

 

 

 

 

Revised September 2007